• Domiciliation tasks
• Support with the company formations, coordination of notarized and/or private deed of formation
• Support in the liquidation of companies under corporate law aspects
• Coordination and documentation of general meeting(s)
• Preparation of resolutions by the board of directors and management
• Coordination and documentation of board of directors and board of manager meetings
• Fulfilling publication and documentation obligations
• Safekeeping of documents at the registered office of the company

Directors' Office

The Directors' Office of Hauck & Aufhäuser Administration Services S.A. ("HADO") supports institutional clients in the implementation of increasing regulatory requirements within the framework of proper management. In addition to the provision and responsible execution of management and board mandates for regulated and non-regulated fund products as well as other investment vehicles, the focus is on support, advice and comprehensive support services regarding the implementation of your investment idea.

RC-Services

The RC-Services department of Hauck & Aufhäuser Administration Services S.A. is responsible for staffing institutional clients in the area of combating money laundering and terrorist financing (AML/CTF). The department provides qualified personnel to take over the RC function (Responsable du contrôle des obligations) in structures where this is required for regulatory purposes. The main tasks of the RC are the creation and maintenance of an AML/CTF framework, the preparation of regular reports to the management and the preparation and maintenance of high-quality reporting to the supervisory authorities on behalf of the mandated product. In addition to the implementation of anti-money laundering and counter-terrorist financing obligations for regulated and unregulated fund products and other equity or investment vehicles, the RC is available to the client in an advisory capacity on these topics, serves as the main point of contact for the supervisory authorities and as a point of contact between various service providers and the client.

• Financial accounting and NAV calculation according to LuxGAAP, IFRS, KARBV and HGB including corresponding reporting (with corresponding reconciliations if required)
• Automated regulatory reporting
• Coordination and communication with tax advisors and auditors
• Investor reporting
• Management of payment transactions

• Maintaining the share-/unitholder register
• Documentation of registry accounts and safekeeping of the documents received
• Know-your-customer and money laundering prevention investigations (due diligence)
• Audit and reporting of investor shareholding ratios in capital accounts
• Preparation of register extracts for investors (investor reporting)
• Coordination and execution of subscriptions, redemptions, capital calls, transfers and distributions
• Obtaining CRS as well as FATCA self-disclosure from investors

* The register and transfer agent function  for AIFs and securitization vehicles that have a service relation with HAAS as central administrator or solely as register and transfer agent has been outsourced to Hauck Aufhäuser Lampe Privatbank AG, Niederlassung  Luxembourg.

For clients who do not require a registrar and transfer agent function, i.e. in particular general partner entities, holding an investment companies as well as certain securitization vehicles, responsibility will remain with HAAS.